Roles & Permissions

Not everyone on the team needs the keys to the whole playbook. UltiStackr uses role-based access to make sure owners, coaches, and managers have the tools they need — while players get a clean, focused experience without settings they don’t need to worry about.

Account Access vs. Team Roles

During beta, every UltiStackr account also has an account access level:

Player access is the default for new accounts. Player accounts can join teams and use player-facing workflows.
Coach access is unlocked with a coach access code and is required to create teams.

Account access is separate from a person’s role inside a specific team. A team owner or manager can assign team roles for that team, but changing someone’s team role does not grant account-level Coach access or generate coach access codes.

Role Hierarchy

Each team has four roles, arranged in a clear hierarchy:


Owner
  └── Team Manager / Coach
        └── Member

Owner sits at the top with full control over the team.
Team Manager and Coach are at the same level — they both have elevated permissions, but with slightly different focuses.
Member is the default role for players who join the team.

Role Breakdown

Owner

The person who created the team. There’s always exactly one Owner per team.

What Owners can do:

Everything a Coach and Team Manager can do, plus:
Delete the team entirely
Transfer ownership to another member
Change any member’s role, including promoting someone to Coach or Manager
Access the Danger Zone in Team Settings (Owner-only; other settings are accessible to Coaches and Managers too)

Ownership can be transferred to another team member from Team Settings, but the recipient must already have account-level Coach access. Transfer does not unlock Coach access for them.

Team Manager

The administrative backbone of the team — handling rosters, scheduling, and organizational tasks.

What Team Managers can do:

View and edit the full roster
Add and remove players
Change player statuses and roles (except Owner)
Manage team events and calendar
Log game stats and manage game-day lineups
Send announcements
Manage invite links
Configure lines and player assignments
Access player profiles and contact info
Add notes and scouting reports

What Team Managers cannot do:

Create or edit playbooks, practice plans, or drills — these are Coach and Owner only

Coach

The tactical brain — focused on performance, strategy, and player development.

Coaches can do everything a Team Manager can do — roster management, events, game stats, announcements, and changing member roles. On top of that, Coaches get full access to the content library:

Create and edit playbooks and plays
Build and manage practice plans and drills

This makes Coach the most capable non-owner role for on-field preparation.

In many teams, the same person acts as both Coach and Manager. You can assign whichever role best fits each person’s responsibilities — or give coaching staff the Coach role and a dedicated team organizer the Manager role.

Member

The default role for players on the team.

What Members can do:

View the playbook (read-only)
Create personal playbooks in their own library
View practice plans and schedules
View their own profile
Participate in team chat
RSVP to events
View the roster and team info
Edit their own player profile

What Members cannot do:

Share playbooks with the team or edit team playbooks
Add or remove players from the roster
Change team settings
Log stats for other players
Post in the Announcements channel (by default)

Permission Summary Table

Action	Owner	Coach	Manager	Member
View roster & profiles	Yes	Yes	Yes	Yes
Edit own profile	Yes	Yes	Yes	Yes
Add/remove players	Yes	Yes	Yes	No
Change player roles	Yes	Yes	Yes	No
Create/edit playbooks	Yes	Yes	No	No
Build practice plans	Yes	Yes	No	No
Log game stats	Yes	Yes	Yes	No
Manage lines	Yes	Yes	Yes	No
Send announcements	Yes	Yes	Yes	No
Edit team settings	Yes	Yes	Yes	No
Delete team	Yes	No	No	No
Transfer ownership	Yes	No	No	No

Team Managers can change roles for other members, but they cannot promote someone to Owner or remove the Owner. Only the current Owner can transfer ownership, and only to a member who already has account-level Coach access.

Changing a Member’s Role

To change a team member’s role:

Navigate to your team’s Roster tab.
Open the member’s profile or click the more options menu on their roster entry.
Click Change Role.
Select the new role from the dropdown (Owner, Coach, Team Manager, or Member).
Confirm the change.

Who Can Change Roles?

Owners can change anyone’s role, including promoting someone to Coach or Manager.
Coaches and Team Managers can change roles of other members, but cannot change the Owner’s role.
Members cannot change anyone’s role, including their own.

When you promote a Member to Coach inside a team, they’ll immediately gain that team’s playbook editing and practice planning tools. This does not grant account-level Coach access for creating other teams.

Multiple Coaches and Managers

Teams can have as many Coaches and Team Managers as needed. There’s no limit. This is useful for:

Large club teams with an assistant coach, a stats coordinator, and a team logistics manager
Youth or school programs where multiple adults share coaching responsibilities
Tournament teams where different people handle different aspects of preparation

Full Permission Reference

For a comprehensive breakdown of every permission across all UltiStackr features, see the Admin Guide.

Next Steps

Player Profiles — Learn about the data you can track for each player.
Team Settings — Configure custom roles, lines, and more.
Roster Management — Add players and manage your lineup.