Shared Content
UltiStackr lets you control who can see plays, playbooks, drills, practice plans, season plan templates, and documents. You can keep work private, publish it to a team, share it with anyone who has a link, or publish personal content to the public library.
Choose an Audience
The options depend on whether the content belongs to your personal library or a team library.
Personal Library
| Audience | Who Can Access | Publicly Listed |
|---|---|---|
| Private | You and collaborators you added | No |
| Unlisted | You, your collaborators, and anyone with the link | No |
| Public | Anyone on the internet | Yes, on Discover |
Use Unlisted when you want to send a read-only link without publishing the item on Discover. Unlisted items do not appear in public search, ratings, view counts, or embeds. For Public content, public ratings and view counts appear on the item’s public library detail page.
Team Library
| Audience | Who Can Access | Link Available |
|---|---|---|
| Draft | Coaches, staff, and collaborators with access | No |
| Published | Everyone on the team | No |
| Unlisted | Everyone on the team, plus anyone with the link | Yes |
Team content cannot be Public or appear on Discover. To publish team work to the community, copy it to your personal library and make the personal copy Public.
On team content, Unlisted adds link holders without taking access away from the team. If you change a Draft directly to Unlisted, UltiStackr also publishes it to the team and tells you before applying the change.
Team plays use only Draft and Published. To share team plays outside the team, put the published plays in an Unlisted team playbook. Draft plays are omitted from that link.
Documents
Documents use their own version of the same ladder, plus a second, independent sharing mechanism for named collaborators.
| Personal Document Audience | Who Can Access |
|---|---|
| Private | You and your collaborators |
| Unlisted | You, your collaborators, and anyone with the link |
| Public | Anyone on the internet, listed on Discover |
| Team Document Audience | Who Can Access |
|---|---|
| Draft | Only you and your coaches |
| Published | Everyone on your team |
| Unlisted | Your team, plus anyone with the link |
Separately from audience, open Manage access on any document to add specific people as a Viewer (read-only) or Editor (can make changes), regardless of its audience level. The two settings work together: a Draft document can still have named collaborators who see it before it’s Published to the whole team, and a Published document can grant edit rights to a teammate who wouldn’t otherwise have them.
Documents don’t currently support embed codes — only plays and playbooks do (see Public Content and Embeds below).
Create a Shared Link
Shared links are available when a share-capable item is Unlisted or Public:
- Open the playbook, play, drill, practice plan, season plan template, or document.
- Open Share.
- Choose an audience that includes a link:
- Unlisted for a link that is not publicly listed.
- Public for personal content that should also appear on Discover.
- Select Create link if a link has not been created yet.
- Copy the
/s/[token]URL.
Anyone with the link can open the read-only view without signing in.
Treat an Unlisted link like a secret. Anyone who receives or forwards it can view the content until an editor revokes or regenerates the link.
Manage an Existing Link
Editors can reopen Share to copy the current link without changing it. They can also:
- Regenerate the link, which invalidates the previous URL and creates a new one.
- Revoke the link, which immediately invalidates that token URL.
Revoking an Unlisted personal item returns it to Private. Revoking an Unlisted team item returns it to Published, so the team keeps access. Revoking the link for a Public personal item does not unpublish it; the item stays Public.
Links do not expire automatically. They remain active until an editor regenerates or revokes them, or changes the audience to a level that does not include a link.
The Read-Only Experience
When someone opens a shared link, they see the content without editing controls:
Shared Plays and Playbooks
- Full play viewer with tokens, annotations, trails, and decision branches
- Playback controls for multi-step animations
- Layout that keeps the viewer, controls, branch chooser, and notes visible within the page more consistently
- Published plays included in the shared playbook
Shared Drills
- Drill name, description, duration, focus tags, and linked plays
Shared Practice Plans
- Drill sequence, durations, segment notes, and total practice time
Shared Season Plan Templates
- Plan entries, playbook references, expected event counts, and template details
Shared Documents
- Full document content, formatting, images, and tags
- Comment threads, if the viewer also has access to comment
Allowing Copies
When Allow Copying is enabled on a shareable item — a playbook, drill, practice plan, season plan template, or document — eligible viewers can use Copy to Library to create an independent personal copy. Changes to the copy do not affect the original.
Public Content and Embeds
Only Public personal content — including documents — appears on Discover and participates in public ratings and view counts. Public library detail pages show the item’s view count alongside its other public metrics. A Public personal play can also provide an embed code for a website or blog.
Unlisted content is never listed on Discover and cannot be embedded.
Next Steps
- Sharing Playbooks — Share with collaborators, teams, and link holders.
- Managing Playbooks — Control access, copying, and playbook settings.