Creating Notes
Once your collections are set up, it’s time to start filling them with content. UltiStackr’s document editor gives you a Markdown editing experience with a formatting toolbar — write in Markdown with toolbar shortcuts for common formatting, inline images, and version tracking — all without leaving the app. Whether you’re documenting a new zone defense or writing up post-practice reflections, the editor has everything you need.
UltiStackr is rolling out a new block-based document editor. It’s already the standard editor on the iOS and Android apps. On the web app it’s rolling out gradually team by team — most web users still see the Markdown toolbar editor described below until their team is switched over.
Creating a New Note
- Navigate to the Notes tab on your team page, or New Document from your personal Library.
- Optionally, choose a collection to add it to (see Team Wiki).
- Tap the New Note button.
- Enter a title for your note.
- Start writing in the editor.
- Your note is saved automatically as you type.
Notes auto-save as you work. No need to hunt for a save button — just write and your changes are preserved.
Team notes support comment threads — scroll to the bottom of a note to leave feedback or ask a question without editing the note itself.
Markdown Editor
The note editor uses Markdown with a formatting toolbar so your content is clear, structured, and easy to read. You write in Markdown syntax, and the toolbar provides shortcuts for common formatting. Here’s what you can do:
Text Formatting
| Format | How to Apply |
|---|---|
| Bold | Select text and tap the B button, or use Ctrl/Cmd + B |
| Italic | Select text and tap the I button, or use Ctrl/Cmd + I |
| Select text and tap the S button | |
Code | Select text and tap the code button for inline code |
| Headings | Use the heading dropdown to set H1, H2, or H3 levels |
Lists
- Bullet lists — Tap the bullet list button to create unordered lists, or type
-at the start of a new line. This also works inside table cells. - Numbered lists — Tap the numbered list button for ordered steps, or type
1.at the start of a new line. Press Enter on an empty list item to exit the list and continue in an editable block. - Checklists — Tap the checklist button for interactive to-do items
Other Formatting
- Block quotes — Highlight key points or callouts
- Horizontal rules — Separate sections visually
- Links — Highlight text and add a URL to create clickable links
The Markdown editor is designed to feel familiar. If you’ve used any modern text editor, you’ll be right at home. The formatting toolbar appears at the top of the editor and inserts Markdown syntax for you.
Adding Images
Visual content makes notes far more useful — field diagrams, whiteboard photos, tournament brackets, or screenshots from game film. UltiStackr lets you upload images directly into your notes.
How to Add an Image
- Place your cursor where you want the image to appear.
- Tap the Image button in the toolbar.
- Select an image from your device’s photo library or files.
- The image uploads to UltiStackr’s storage and is embedded in your note.
Image Details
- Images are stored in UltiStackr’s secure cloud storage, so they load reliably across all devices.
- Uploaded images are scoped to the note they’re embedded in.
- There’s no need to host images externally — everything stays within UltiStackr.
Snap a photo of your whiteboard after a strategy session and drop it straight into a note. It’s a lot more reliable than trusting someone to transcribe those scribbled arrows and X’s.
Pasting Content
On the web app, pasting content into a document keeps its formatting instead of flattening everything to plain text.
What’s Supported
Paste from Word, Google Docs, or any webpage, and UltiStackr converts the content into real, editable blocks:
- Headings, bullet and numbered lists (including nested lists and a list’s starting number)
- Bold, italic, underline, and strikethrough
- Tables with a genuine header row
- Linked images and links (
http:///https://only)
Rich paste is a web-only capability right now — the iOS and Android apps don’t yet preserve formatting on paste. Very large pastes (roughly over 100KB) fall back to plain text automatically, and images embedded as local files rather than web links come through as text only, without the image itself.
Note Metadata
Every note automatically tracks key metadata so your team always knows who wrote what and when:
Created By
The team member who originally created the note is recorded and displayed on the note. This is set once when the note is first created and doesn’t change.
Updated By
Whenever a note is edited, the editor’s name and the timestamp of the edit are recorded. This tells you who made the most recent change and when.
Timestamps
| Field | Description |
|---|---|
| Created at | The date and time the note was originally created |
| Updated at | The date and time of the most recent edit |
Metadata is displayed at the top or bottom of each note (depending on your device), giving you a quick reference for when content was last touched.
Metadata is especially useful for scouting reports and game plans. If you’re looking at a note about an opponent, a quick glance at the “Updated at” timestamp tells you whether the intel is fresh or from two seasons ago.
Version History
Mistakes happen — someone accidentally deletes a paragraph, overwrites a section, or makes a change that doesn’t stick. UltiStackr’s version history has you covered.
How Version History Works
- Every time a note is saved, a new version is recorded.
- Each version captures the full content of the note at that point in time, along with who made the change and when.
- You can browse through previous versions to see how the note evolved over time.
Viewing Version History
- Open the note you want to inspect.
- Tap the Version History button (clock icon) in the note toolbar.
- A list of previous versions appears, showing the editor’s name and timestamp for each version.
- Tap a version to preview its content.
Restoring a Previous Version
If you need to roll back to an earlier version:
- Open the version history and select the version you want to restore.
- Tap Restore This Version.
- The note’s content is replaced with the selected version.
- A new version entry is created for the restoration, so the change is tracked.
Restoring a previous version doesn’t delete any history. It creates a new version with the restored content, so you can always undo the restoration if needed. Think of it as a handler reset — you go back to what works without losing your options.
Editing Existing Notes
To edit a document you have access to:
- Open the document from your Library or a collection.
- Tap anywhere in the content area to start editing.
- Make your changes using the Markdown formatting toolbar.
- Changes are auto-saved a couple of seconds after you stop typing — a status icon next to the title shows Saved, unsaved changes, Saving, or a tap-to-retry error. The “Updated by” metadata and version history update automatically.
Who Can Edit
Document editing no longer follows a folder’s permission level — there are no folders anymore (see Team Wiki). Instead, two things control access, and they work together:
- Audience — a team document set to Draft is visible only to coaches, managers, and the owner; Published opens it up to the whole team. A personal document set to Private is visible only to you. See Shared Content for the full audience ladder, including Unlisted and Public.
- Collaborators — regardless of audience, you can add specific people as a Viewer or Editor on any document from its Manage access option. Editors can make changes; Viewers can only read.
In practice, for team documents: coaches and the owner can always edit, whether the document is Draft or Published. Managers can view Draft and Published documents as staff, but — like other team members — can only edit one if added as an Editor collaborator, since managers don’t manage library content (see Roles & Permissions). Personal documents can always be edited by their owner, plus any collaborators you add.
Tags
Every document can carry tags to make it easier to find later. Tag a document from its editor, and the tags also show on the read-only viewer so anyone with access can see how it’s categorized. Tags are one of the filters available across the unified Library and Discover — see Navigating the App.
Tips for Writing Great Notes
- Use clear, descriptive titles — “Zone D Assignments vs. Vert Stack” is far more useful than “Defense stuff”.
- Structure with headings — Break long notes into sections with H2 and H3 headings so readers can skim quickly.
- Add images liberally — A whiteboard photo or field diagram is worth a thousand words of text description.
- Keep notes up to date — Stale content is worse than no content. Review key notes at the start of each season.
- Use version history as a safety net — Don’t be afraid to make bold edits. You can always roll back.
- Assign note ownership informally — Have one person be the go-to editor for each critical note (e.g., the offensive coordinator owns the offensive playbook notes).
That wraps up the Notes & Wiki section. Head back to the Notes overview to review the full feature set, or explore other sections of UltiStackr from the sidebar.