Notes & Wiki
Every great team builds up a library of knowledge over time — offensive philosophy, defensive schemes, scouting reports, practice drill descriptions, meeting notes, onboarding guides for new players. UltiStackr’s Notes feature gives your team a wiki-style knowledge base where all of that collective wisdom lives, organized and accessible to everyone who needs it.
What Are Notes?
Notes (also called Documents) is a shared knowledge base built into every team on UltiStackr, and now available for your personal Library too. Think of it as your team’s playbook brain — except instead of scribbled notebooks and scattered Google Docs, everything lives in one structured, searchable, shareable space.
Notes/Documents include:
- Collections to organize documents by topic (strategy, logistics, scouting, culture, etc.) — a document can belong to several at once
- Rich text documents with formatting, images, tags, and embedded plays or diagrams
- Audience levels and collaborators so you can control who sees and edits each document
- Version history so changes are always tracked and reversible
Documents used to be team-only and required a paid plan. Every account can now create personal documents in their own Library, in addition to team documents.
Why Use Notes?
Teams that document their systems spend less time re-explaining and more time executing. Notes turns your team’s institutional knowledge into a living resource that grows with every season.
Here’s what Notes unlocks for your team:
- Centralized knowledge — No more searching through email threads, shared drives, and group chats for that one document your coach wrote last season
- Structured organization — Collections with custom icons keep your content tidy and easy to navigate
- Access control — set each document’s audience (Draft/Published/Unlisted/Public) and add specific collaborators, so coaching-only documents stay private and team-wide resources are available to everyone
- Accountability — Every note tracks who created it, who last updated it, and when
- Version safety — Made a bad edit? Roll back to a previous version without losing anything
How Notes Fit Into UltiStackr
Notes connect to the rest of your team’s workflow:
| Feature | How it connects |
|---|---|
| Playbooks | Reference specific plays or strategic concepts in your notes |
| Practice Planning | Document drill descriptions, session themes, and coaching reflections |
| Game Day | Store scouting reports, opponent tendencies, and game plans |
| Communication | Share links to notes in channels and group DMs |
| Seasons | Archive season retrospectives and carry forward lessons learned |
Getting Started
Ready to build your team’s knowledge base? Here’s the recommended path:
- Set up your Team Wiki — Create collections and organize your structure
- Start Creating Notes — Write rich-text notes, add images, and track changes over time
- Documents — The Library content-type reference: personal vs team documents, sharing, and tags
We recommend starting with a few core collections — something like “Offense”, “Defense”, “Team Logistics”, and “New Player Guide” — and building from there. You can always reorganize later.