Coach & Manager Guide

If you’ve been given the Coach or Team Manager role in UltiStackr, congratulations — your team’s owner trusts you with the tools to run the show. This guide covers everything you can do as a coach or manager, from building practice plans to managing the roster and keeping communication flowing.

For a complete breakdown of what each role can and cannot do, see the Permission Reference.

What Coaches and Managers Share

Both roles can:

• Manage the roster (add, remove, update players)
• Invite new players to the team
• Create and manage events
• Log game stats
• Post in announcement channels
• Create and edit notes in all-permission and coaches folders

Where They Differ

The two roles are designed for different focuses:

Team Managers are the administrative backbone. They can change player roles (e.g., promote a player to Coach), but they cannot create or edit playbooks, practice plans, or drills.

Coaches are the tactical brain. They get full access to the content library — playbooks, practice plans, drills, and season plans — but they cannot change player roles.

Content Management (Coaches Only)

As a coach, you have full access to the content library — playbooks, practice plans, drills, and season plans. Managers can view this content but cannot create or edit it. Here’s how to make the most of each area.

Playbooks

You can create playbooks, add plays to them, and share them with the entire team. This is one of the most powerful tools at your disposal for getting everyone on the same page (literally).

• Create a playbook from the Playbooks tab and add plays with diagrams, descriptions, and tags.
• Share with the team to make a playbook visible to all members. Unshared playbooks remain in your personal library.
• Link plays to drills so players can see the exact formation they’re about to run during practice.

Drills & Drill Library

Build a team drill library that your entire coaching staff can pull from when creating practice plans.

• Create drills with a name, description, estimated duration, and focus tags.
• Tag drills by category (e.g., “handler movement,” “zone defense,” “end-zone offense”) so they’re easy to search and filter.
• Link drills to plays from your team’s playbooks to bridge the gap between the whiteboard and the field.

For more detail, see Drill Library.

Practice Planning

One of the most impactful things a coach can do is run structured practices. UltiStackr’s practice planning tools let you design, schedule, and reuse practice plans. Managers can view and link practice plans to events but cannot create or edit them.

Creating a Practice Plan

1. Navigate to Practice Plans from your team’s sidebar.
2. Tap Create Practice Plan.
3. Give the plan a name and set the total duration.
4. Add segments — blocks of time dedicated to a specific drill or activity.
5. For each segment, set the duration, select a drill from your library (or create one on the fly), and optionally set a difficulty level.
6. Reorder segments by dragging them into your preferred sequence.
7. Save the plan.

Linking Plans to Events

Once you’ve created a practice plan, attach it to a calendar event so your team knows what’s coming:

1. Create or edit a Practice event from the Events & Calendar.
2. Under Practice Plan, search for and select the plan you created.
3. Save the event.

When players view the event, they’ll see the full practice plan, including each drill, its duration, and any linked plays.

Reusing Plans as Templates

Found a practice structure that works? Save it as a template:

• From an existing practice plan, tap Save as Template.
• When creating a new plan, tap Start from Template and select from your saved templates.
• Modify the template copy however you like — the original stays untouched.

Setting a Curriculum

The curriculum defines which playbooks your team is actively working on. It’s the strategic layer on top of your practice plans:

1. Go to Practice Planning > Curriculum.
2. Select the playbooks your team is focused on for the current period.
3. When building practice plans, UltiStackr will surface drills linked to plays in your active curriculum.

For more detail, see Curriculum.

Events & Attendance

Coaches and managers can create and manage team events — practices, games, scrimmages, and tournaments.

Creating Events

1. Navigate to Events & Calendar from the sidebar.
2. Tap Create Event.
3. Choose the event type: Practice, Game, Scrimmage, or Tournament.
4. Fill in the details: title, date, time, location, and optional description.
5. For practice events, optionally attach a practice plan.
6. Save the event.

Tracking Attendance

Once an event is published, players can RSVP with Going or Not Going. As a coach or manager, you can:

• View the RSVP list for any event.
• Review attendance history across past events.
• Mark attendance manually during or after the event.
• Use attendance data to inform line selections and playing time decisions.

Communication

Coaches and managers have elevated communication privileges compared to regular players.

Announcement Channels

Only owners, managers, and coaches can post in the Announcements channel. This keeps the signal-to-noise ratio high for important team-wide communications.

Use announcements for:

• Practice schedule changes
• Game day logistics
• Roster updates
• Important deadlines

General Channels

All team members, including coaches and managers, can post in general channels. These are for day-to-day team conversation, banter, and coordination.

Creating Channels

Coaches and managers can create additional channels for specific purposes:

• Positional channels — Handler chat, cutter chat, etc.
• Event-specific channels — Tournament logistics, travel coordination.
• Social channels — Off-field team bonding and non-ultimate conversation.

Notes & Documentation

Coaches and managers can create and edit notes in two folder types:

All-Permission Folders

Notes in these folders are visible to and editable by all team members. Use these for:

• Team playbook philosophies
• General team guidelines
• Shared resources and links

Coaches Folders

Notes in coaches folders are only visible to owners, managers, and coaches. Players cannot see them. Use these for:

• Coaching strategies and game plans
• Player evaluation notes
• Internal discussions and decisions
• Practice debrief notes

Working Within Permission Boundaries

Understanding what you can’t do is just as important as knowing what you can:

If you need something done that falls outside your permissions, reach out to your team’s owner.

Tips for Coaches and Managers

1. Stay organized with practice templates. Build a library of go-to practice plans that you can pull from week to week. It saves time and keeps quality consistent.
2. Use the coaches folder for sensitive notes. Player evaluations, lineup decisions, and strategic discussions don’t need to be visible to the whole team.
3. Communicate through announcements. Reserve the Announcements channel for things everyone needs to see. Use general channels for discussion and banter.
4. Coordinate with other staff. If there are multiple coaches and managers on the team, establish who’s responsible for what — one person on events, another on practice plans, etc.
5. Review the roster regularly. Mark inactive players, update statuses, and keep the roster reflecting reality.

Next Steps

• Permission Reference — See the full permission matrix.
• Bulk Operations — Import rosters and create events in batch.
• Practice Planning — Deep dive into practice plans and drills.
• Best Practices — More tips for running your team effectively.