RSVP & Attendance
Knowing who’s showing up is half the battle. UltiStackr’s RSVP system lets players commit (or bow out) ahead of time, and the attendance tracker captures who actually made it to the field. Together, they give coaches the data they need to plan lines, adjust drills, and keep the team accountable.
RSVP System
How RSVPs Work
Every event in UltiStackr has an RSVP component. When an event is created, all eligible players on the roster can respond with one of two statuses:
| Status | Meaning |
|---|---|
| Going | The player plans to attend |
| Not Going | The player cannot attend |
RSVPs are visible to the entire team, so coaches can see the headcount at a glance and players know who else is coming.
Responding to an RSVP
- Open the event from the calendar, events list, or a notification.
- Tap Going or Not Going.
- That’s it — your response is saved and visible to the team.
Players can change their RSVP at any time before the event starts. Just open the event and select a different response.
UltiStackr sends automatic RSVP reminders to players who haven’t responded. Coaches can also see a list of players who haven’t RSVP’d yet — perfect for a quick nudge in the team chat.
RSVP Summary
Coaches and captains see an RSVP summary on each event showing:
- Total Going count
- Total Not Going count
- List of players who haven’t responded yet
This summary is updated in real time as players respond. It’s especially useful before game day when you need to know if you have enough handlers to run your offensive sets.
Attendance Tracking
RSVPs capture intent. Attendance captures reality. After an event happens, UltiStackr lets coaches record who was actually there.
Attendance Statuses
Each player can be marked with one of four attendance statuses:
| Status | Meaning |
|---|---|
| Present | The player attended the event |
| Absent | The player did not attend and did not provide notice |
| Excused | The player did not attend but notified the team in advance |
| Late | The player attended but arrived after the start time |
Taking Attendance
Attendance can be recorded by coaches, captains, or anyone with the appropriate team role.
- Open the event (during or after the scheduled time).
- Tap Attendance or Check-in.
- For each player, select their status: Present, Absent, Excused, or Late.
- Tap Save.
Attendance defaults are based on RSVP responses — players who RSVP’d “Going” default to “Present” and players who RSVP’d “Not Going” default to “Absent.” You just need to adjust any that don’t match reality.
Editing Attendance After the Fact
Made a mistake or forgot to mark someone? Attendance can be updated at any time after the event:
- Open the past event.
- Tap Attendance.
- Update any player’s status.
- Tap Save.
How RSVP & Attendance Work Together
RSVPs and attendance are two sides of the same coin. Here’s how they flow:
- Event created — All roster players can RSVP.
- Before the event — Players respond Going / Not Going. Coaches see the headcount.
- Event day — Coach takes attendance, with RSVP responses pre-filling the defaults.
- After the event — Attendance data remains available in event and player history for tracking participation over time.
This flow means less manual work for coaches and better data for understanding team commitment across the season.
Viewing Attendance History
Attendance data isn’t just for one event — it builds a picture over time. You can view attendance history at two levels:
Per Player
See a player’s attendance record across all events in a season (or across all seasons). This view shows:
- Total events attended vs. total events scheduled
- Attendance rate (percentage)
- Breakdown by status (present, absent, excused, late)
This is useful for conversations about commitment, playing time decisions, and recognizing players who show up consistently.
Per Event
See the full attendance sheet for any past event. This is helpful for:
- Reviewing who was at a specific practice when referencing drills or concepts taught
- Checking game-day attendance against lineup decisions
- Verifying tournament roster compliance
Tips for Coaches
- Check the RSVP count early — If you’re short on numbers for a game, you’ll know days in advance and can adjust.
- Use the “not responded” list — A quick message in the team channel tagging unresponsive players goes a long way.
- Mark attendance promptly — The sooner you record it, the more accurate it’ll be. Doing it right after the event is ideal.
- Review trends, not just individual events — A player who’s usually present but missed one practice is very different from someone who misses half the season. Attendance history helps you see the bigger picture.
Next up: Event Notifications to learn how UltiStackr keeps your team in the loop automatically.