Team Owner Guide

As the team owner, you hold the keys to the kingdom. You have full control over every aspect of your team in UltiStackr — from branding and settings to roster management and the ability to hand the reins to someone else or shut things down entirely.

This guide covers everything that’s unique to the owner role. For content management tasks you share with coaches and managers (like creating events and practice plans), see the Coach & Manager Guide.

What Makes an Owner Different

The owner role is the highest permission level in UltiStackr. Every team has exactly one owner at any given time. The person who creates the team is automatically assigned the owner role.

Here’s what only the owner can do:

• Edit team settings (name, slug, logo)
• Transfer ownership to another member
• Delete the team
• Access owner-only note folders

Everything else — roster management, events, playbooks, and communication — the owner can do too, but those capabilities are shared with managers and coaches. See the Permission Reference for the full breakdown.

Team Settings

As the owner, you’re the only person who can modify core team settings. Navigate to Team Settings from your team’s sidebar to access these controls.

Team Name

Your team name appears throughout UltiStackr — in the sidebar, on dashboards, in game logs, and anywhere your team is referenced. Choose something recognizable.

Team Logo

Upload a logo that represents your squad. This shows up next to your team name across the app. If you don’t upload one, UltiStackr generates a default avatar from your team’s initials.

• Supported formats: PNG, JPG, or WebP
• Recommended size: 256x256px or larger (square)

Team Slug

The slug is the URL-safe identifier for your team’s team page URL:

https://app.ultistackr.com/teams/{your-slug}

Slugs can only contain lowercase letters, numbers, and hyphens, and must be unique across all of UltiStackr.

Delegating with Roles

A smart owner doesn’t try to do everything alone. UltiStackr gives you two elevated roles you can assign to trusted members of your staff:

Team Manager

Managers are your administrative right hand. They can handle:

• Roster management (add, remove, update players)
• Inviting new members
• Changing member roles (except to/from owner)
• Creating and managing events
• Logging game stats
• Posting in announcement channels
• Managing notes in all-permission and coaches folders

Managers cannot create or edit playbooks, practice plans, or drills — those are Coach and Owner only.

Best for: Assistant captains, team administrators, logistics coordinators.

Coach

Coaches focus on the on-field side of things. They can:

• Manage the roster and invite members
• Create and manage events
• Create and share playbooks
• Build practice plans and run drills
• Post in announcement channels
• Manage notes in all-permission and coaches folders

The key difference from managers: coaches cannot change member roles. This keeps the organizational hierarchy clean.

Best for: Head coaches, assistant coaches, and development coaches.

How to Assign Roles

1. Navigate to Team Settings > Roster.
2. Find the member whose role you want to change.
3. Tap the role badge next to their name.
4. Select the new role from the dropdown: Coach, Team Manager, or Member.
5. Confirm the change.

Team Branding

Your team’s identity matters. UltiStackr lets you customize how your team looks and feels across the platform:

• Team Name — The display name for your squad.
• Team Logo — Your visual identity throughout the app.
• Team Slug — Your unique team page URL.

All of these can be updated from Team Settings at any time. Only the owner can make these changes.

Branding Tips

• Use a square logo with a transparent background for the cleanest look.
• Keep your slug short and memorable — players may see it when viewing your team page.
• If your team has an established brand (colors, fonts, imagery), match your logo and name to what your players already know.

Transferring Ownership

If you’re stepping down as captain, graduating from your college team, or handing the reins to a new leader, you can transfer ownership to any current member of the team.

How to Transfer Ownership

1. Go to Team Settings > Danger Zone.
2. Tap Transfer Ownership.
3. Search for or select the member you want to transfer ownership to.
4. Confirm the transfer by typing the team name.
5. Tap Transfer.

Before You Transfer

• Make sure the new owner understands the responsibilities that come with the role.
• Brief them on any ongoing settings or administrative tasks.
• Consider documenting team processes in Notes so institutional knowledge doesn’t walk out the door.

Deleting a Team (Danger Zone)

Sometimes a team runs its course. If you need to permanently delete your team, this option is available to the owner — and the owner only.

How to Delete a Team

1. Go to Team Settings > Danger Zone.
2. Tap Delete Team.
3. Read the warning carefully.
4. Confirm by typing the team name exactly as it appears.
5. Tap Delete Permanently.

What Gets Deleted

Alternatives to Deleting

Before you hit the delete button, consider whether one of these alternatives works:

• Archive the team — If your team is just on hiatus, you can archive it to preserve all data without active use.
• Transfer ownership — If you’re leaving but the team continues, hand it off to someone else.
• Remove yourself — If you just want out, you can transfer ownership and then leave the team.

Best Practices for Team Owners

Running a team on UltiStackr works best when you set it up thoughtfully from the start:

1. Delegate early. Assign Manager and Coach roles to your staff so you’re not a bottleneck. You don’t need to be the one creating every event and practice plan.
2. Keep your roster current. Remove inactive players and update statuses so your team data stays clean and useful.
3. Set up your channels. Beyond the default General and Announcements channels, create channels for specific topics — game day logistics, social events, or positional groups.
4. Use the owner-only notes folder. Store sensitive information (budget notes, personnel decisions, league communications) in the owner folder where only you can see them.
5. Review permissions periodically. As your coaching staff changes between seasons, make sure roles still match responsibilities.
6. Back up institutional knowledge. Use Notes to document team processes, playbook philosophy, and season context so nothing gets lost during leadership transitions.

Next Steps

• Coach & Manager Guide — Understand what your staff can do.
• Permission Reference — Full matrix of who can do what.
• Bulk Operations — Import your roster and get set up fast.
• Team Settings — Dive into the settings page.