Sharing Playbooks

A playbook is only as good as the number of players who’ve studied it. UltiStackr makes it easy to share playbooks with individual users, entire teams, or even the broader Ultimate community — so your squad can review plays before practice, study during the week, and pull up the right set during a timeout.

Visibility: Public vs Private

Every playbook has a visibility setting that controls who can discover it:

Private (Default)

• Only visible to you (the creator) and anyone you’ve explicitly shared it with
• Does not appear in any public directory or search results
• The default setting for all new playbooks
• Best for: team-specific strategies, scouting reports, work-in-progress playbooks

Public

• Viewable by anyone with the public link
• Anyone can view the playbook and its plays (read-only)
• Great for community contributions, coaching resources, or showcase playbooks
• Best for: teaching concepts, sharing generic offensive/defensive frameworks, community building

To change visibility:

1. Open the playbook
2. Go to Settings (gear icon)
3. Under Visibility, toggle between Private and Public

Sharing with Specific Users

You can share a playbook directly with individual UltiStackr users and assign them a specific access level.

How to Share

1. Open the playbook
2. Go to Settings (gear icon) or click the Share button
3. Enter the user’s email address or UltiStackr username
4. Choose their access role:
   • Viewer — Can view and play back all plays, but cannot edit anything
   • Editor — Can view, edit, add, and remove plays within the playbook
5. Click Share

The user will receive a notification and the playbook will appear in their playbook list.

Managing Shared Users

From the playbook settings, you can:

• See a list of all users the playbook is shared with
• Change a user’s role (Viewer to Editor, or vice versa)
• Remove a user’s access entirely

Sharing with Teams

Instead of sharing with individual users one by one, you can share a playbook with an entire team. This is the most common sharing method for competitive teams.

How to Share with a Team

1. Open the playbook
2. Go to Settings (gear icon) or click the Share button
3. Select the Team tab
4. Choose the team from your team list
5. Set the default access level for team members:
   • Viewer — All team members can view and play back (recommended for most cases)
   • Editor — All team members can view and edit
6. Click Share

Every current member of the team will have access, and new members who join the team later will also receive access automatically.

Team Role Overrides

When sharing with a team, the access level applies to all members. However, you can override individual users:

• A team shared as Viewer can have specific captains or coaches set to Editor
• This lets the coaching staff make updates while players have read-only access

Generating Share Links

For quick sharing outside of UltiStackr’s user system, you can generate a share link that anyone with the URL can use to view the playbook.

Creating a Share Link

1. Open the playbook
2. Click the Share button
3. Select Copy Link
4. The link is copied to your clipboard

Share this link via text, email, team chat, or any other channel. Anyone who opens the link can view the playbook in read-only mode without needing an UltiStackr account.

Short Code Share Links

UltiStackr also generates short code links for easy sharing in contexts where long URLs are unwieldy (printed handouts, sideline whiteboards, verbal communication):

https://ultistackr.com/s/ABC123

The format is /s/[code] where [code] is a short alphanumeric identifier. These short links:

• Redirect to the full playbook view
• Are easier to type, share verbally, or print
• Can be found in the Share settings alongside the full link

Viewing Shared Playbooks

When someone shares a playbook with you (or you open a share link), you’ll see the playbook in read-only mode unless you’ve been granted Editor access.

Read-Only Mode

In read-only mode, you can:

• Browse all plays in the playbook
• Open any play in the Play Designer (view mode)
• Use all playback controls — play, pause, step through, slow-play
• View all trails, annotations, and branches
• Study the play at your own pace

You cannot in read-only mode:

• Move player tokens
• Add, edit, or delete steps
• Modify annotations or trails
• Change playbook settings or sharing

Duplicating a Shared Playbook

If you want to modify a playbook that’s been shared with you as Viewer, you can duplicate it into your own collection:

1. Open the shared playbook
2. Click the More menu (three dots)
3. Select Duplicate Playbook
4. The copy appears in your personal playbooks with full edit access

The duplicate is completely independent — changes to the original won’t affect your copy, and vice versa.

Sharing Summary

Sharing Beyond Playbooks

The sharing and collaboration system described above isn’t limited to playbooks. UltiStackr uses the same model across all content types:

For each content type, the mechanics are identical:

• Collaborators are added by email with Viewer or Editor roles
• Share links generate short codes (/s/CODE) for read-only access
• Public visibility allows anyone with the link to view the content
• Duplication lets viewers copy content to their own library
• View counts track how often public content has been accessed

What’s Next

• Managing Playbooks — Lock plays, control visibility, and manage your playbook collection
• Creating a Playbook — Set up a new playbook to share