Documents
Documents are freeform content in your Library for anything that doesn’t fit neatly into a play, drill, practice plan, or season plan template — scouting write-ups, tournament logistics, onboarding guides, philosophy statements, or any other text your team needs a home for.
What Is a Document?
A document is a first-class Library content type, alongside plays, drills, playbooks, practice plans, and season plans. Each document has:
- Title — a short, descriptive name
- Content — the document’s body, written in UltiStackr’s document editor
- Tags — optional labels for filtering and organizing, consistent with tagging on other Library content types
Documents are what UltiStackr used to call Notes — the team wiki you may already know is now organized around documents, with folders replaced by collections. Personal documents are new: you can now create a document in your own Library, not just a team’s.
Documents are standalone Library items with their own document-first detail view, and use the same personal/team audience model as plays, drills, practice plans, and season plan templates.
Team documents support comment threads — open a document and scroll to Comments to discuss it with your coaching staff.
Creating a Document
To create a new document:
- Navigate to your Library and select the Documents type.
- Tap + New Document.
- Give it a title.
- Start writing in the editor.
- Optionally add tags to make the document easier to find later.
Your document saves automatically as you type — no need to hunt for a save button.
UltiStackr is rolling out a new block-based document editor. It’s already the standard editor on the iOS and Android apps; on the web app it’s rolling out gradually team by team. On the web app, pasting from Word, Google Docs, or another webpage keeps its formatting (headings, lists, bold/italic/underline/strikethrough, tables, and linked images) instead of flattening to plain text — see Creating Notes for the full editor reference, including version history.
Editing a Document
To edit a document you have access to:
- Open the document from your Library.
- Tap into the body and start typing — there is no separate Edit button. On the web, press Escape or click outside the document to go back to reading.
- Make your changes — title, content, or tags.
Changes save automatically a couple of seconds after you stop — a status icon next to the title shows Saved, unsaved changes, Saving, or a tap-to-retry error.
On mobile web, long-press a block that isn’t holding the caret to drag it to a new position; touch text selection stays within a single block. On the iOS and Android apps, move a block with Move up / Move down from its block menu instead of dragging.
The document’s action menu also offers Copy page contents, which copies the whole page to your clipboard.
Editing a team document updates it for everyone who can see it. If you want to make a variation without affecting the shared version, use Duplicate to create a copy first.
Personal vs Team Documents
Personal Documents
- Created in your personal Library
- Visible only to you (and any collaborators you add)
- Great for drafting before sharing, or for coaches who work with multiple teams
- Can be promoted to a team document at any time
Team Documents
- Visible to all team members with Library access
- Editable by any Coach or Owner on the team, not just the person who created it — see Roles & Permissions
To share a personal document with your team, open the document and tap Share with Team. To keep a copy for yourself, use Duplicate before sharing.
Sharing Documents
Documents use the same sharing system as other UltiStackr content:
Collaborators
Add collaborators by email with Viewer (read-only) or Editor (can modify) roles. This is useful for co-writing a document with your coaching staff.
Audience and Share Links
Documents have their own version of the audience ladder: personal documents move through Private, Unlisted, and Public; team documents move through Draft, Published, and Unlisted. Team documents cannot be Public — only a Public personal document can appear on Discover. See Shared Content for the full definitions and instructions for creating, regenerating, or revoking a read-only token link.
When someone opens a shared document link, they see the document’s content in its read-only reading view, along with its tags — but no editing controls.
Sharing documents is a great way to hand off logistics write-ups, program philosophies, or onboarding guides to people outside your team, or to publish a personal document to the community on Discover.
Tags and Filtering
Documents use the same tag and facet filtering available across your Library. Tap Filter from your Documents list to narrow by tag, or combine a tag filter with a type filter to search documents alongside plays, drills, practice plans, and season plans at once.
Collections and Favorites
Like other Library content, documents can be added to Collections to group them with related items, and starred as a Favorite for one-tap access. Documents shared with you by teammates also show up in Shared with me. See Team Wiki for the full collections walkthrough, or Navigating the App for how this fits into the rest of your Library.
Deleting a Document
To delete a document:
- Open the document.
- Tap the More menu.
- Select Delete.
- Confirm the deletion.
Deleted team documents are moved to a 30-day trash. A team admin can restore them during that window if needed.
Tips for Using Documents
- Use documents for anything text-first — if it’s not a play, drill, practice plan, or season plan, it’s probably a document.
- Tag generously — unlike plays and drills, documents don’t live inside a playbook or practice plan to browse from, so tags are the main way they surface in Library search and filtering.
- Keep team documents current — stale logistics or philosophy docs are worse than none. Review key documents at the start of each season.
- Use collections to group related documents — for example, a “Tournament Logistics” collection with travel, lodging, and check-in documents together.